English Deaf Chess Association

Constitution

Name 

1.1.    The Association shall be called “English Deaf Chess Association”.

 

1.2.   “English Deaf Chess Association” shall be abbreviated to EDCA.

 

Aims and Objectives

 

2.    The aims and objectives of the Association shall be to;

 

2.1.   Run individual and team chess championships for its members and any other chess tournaments the Executive Committee may consider likely to be of interest or benefit to its members.

 

2.2.   Publish bulletins recording the Association’s activities.

 

2.3.   Encourage and recognise the study and playing of chess, individual players and the organisation of deaf chess clubs in England.

 

 

Membership

 

3.     Membership of the Association shall be open to;

 

3.1.   Affiliated clubs: Any England based deaf chess clubs shall have the right to retain membership.

 

3.2.   Individual members: Any deaf individual shall have the right to retain membership.

 

 

Affiliation

 

The Association shall be affiliated to the International Committee for Silent Chess (I.C.S.C.) and British Chess Federation (B.C.F.).

 

Officers

 

4.1.    The Officers of the Association shall be elected at each Annual General Meeting of the Association and shall be;

 

4.1.1. A Chairman;

 

4.1.2. A Secretary;

 

4.1.3. A Treasurer;

 

4.1.4. An Executive Officer

 

At such elections, all retiring Officers shall be eligible for re-election.

 

4.2.    The Executive Committee shall have the power to appoint a President and Vice-Presidents, to appoint assistants to the Secretary or Treasurer if deemed necessary and to fill any vacancies arising by reason of death or resignation of any Officer until the holding of the next Annual General Meeting.

 

4.3.    Nominations for the various offices of the Association may be submitted in writing by two member nominators and shall be received by the Secretary at least 28 days before the date of the Annual General Meeting at which they are to be proposed. A nomination shall be invalid unless accompanied by a statement signed by the nominee saying that he is willing to be nominated. If no nomination has been received for any office, the Executive Committee may nominate any person to fill the vacancy.

 

4.4.    Any nominees, standing for the various offices as detailed in clause 4.1., must be English by birth.

 

 

Executive Committee

 

5.1.   All business of the Association shall be conducted by an Executive Committee consisting of;

 

5.1.1.   The Officers elected as in clauses 4.1.1. to 4.1.4.

 

5.2.   The Executive Committee shall be responsible for all competitions run by the Association and have the power to create the rules of such events and shall have the power to discipline members of the Association if they do not follow the Constitution and Rules.

 

5.3.   The Executive Committee shall meet at least twice a year and shall hold other meetings as it deems necessary. It shall have the power to appoint sub-committees as it may deem convenient for the handling of any sections of its business. It shall have the power co-opt to itself or to any sub-committees any additional persons as it sees fit; and to adopt standing orders for the regulation of its business or that of its sub-committee.

 

5.4.   Six months’ notice shall be given to members of the Association of future Association events and all individual games to be graded.

 

General meetings

 

6.1. The Annual General Meeting of the Association shall be held on a suitable date as the Executive Committee shall deem to be convenient for the purpose of receiving reports from the various Officers of the Association and the accounts of the Treasurer, electing the officers for the following year and  effecting changes in this Constitution.

 

6.2. The Secretary shall give notice to each of the Association’s Officers, affiliated clubs and individual members at least 2 months before the date of the said meeting and shall include the agenda.

 

6.3. An Extraordinary General Meeting of the Association may be conveyed at any time by the Executive Committee or upon a requisition signed by the secretaries of at least two affiliated clubs or by at least ten individual members. Such requisition shall state the business required to be transacted at the meeting and within 21 days after receiving it and not less than 14 days before the date of the meeting, the Secretary shall notify the Association Officers, affiliated clubs and individual members of the venue and date appointed by the Executive Committee for the Extraordinary General Meeting and shall state the purpose for which the meeting has been summoned.

 

Amendment of the Constitution

 

7.1.    No alteration or addition to this Constitution shall be made except at an Annual or Extraordinary General Meeting of the Association and upon a resolution adopted by the votes of at least two-thirds of the persons present and entitled to vote.

 

7.2.    A motion for any such amendment or addition to be proposed at an Annual General Meeting should reach the Secretary at least 2 months before the meeting and may be initiated by the Executive Committee or any of its sub-committees or any Officer or affiliated clubs.

 

   

Voting

 

8.1.    All secretaries of affiliated clubs and all individual members shall be entitled to attend and speak at any Annual or Extraordinary Meetings.

 

8.2.    For both the Executive Committee and General Meetings, the following procedure shall apply in respect of all proposals and elections of Officers etc.

 

8.2.1.  Voting shall be by show of hands unless rule 8.2.2. is applied.

 

8.2.2. After a vote of show of hands, any person entitled to vote may call for a secret

         ballot by paper.

 

8.2.3. In the event of a full vote being tied, the Chairman of the meeting shall have the

         casting vote.

 

8.2.4.  A full vote at an Executive Committee meeting shall consist of the following;

 

8.2.4.1.  Each Officer of the Association (Chairman, Secretary, Treasurer, Executive Officer) shall have one vote.

 

8.2.4.2.  No other vote will be allowed.

 

8.2.5.    A full vote at a General Meeting shall consist of the following;

 

8.2.5.1.  Each Officer of the Association (including the President and Vice-Presidents) shall have one vote.

 

8.2.5.2.   Each individual member shall have one vote.

 

8.2.5.3.   No other vote shall be allowed.

 

 

Quorums

 

9.1.  At all General Meetings of the Association, 30% of the entire membership present and entitled to vote shall form a quorum.

 

9.2.    At all meetings of the Executive Committee, three voting Officers present shall form a quorum.

 

 

Subscriptions

 

10.1.    Any persons eligible to retain membership shall pay a fixed amount a year to the Treasurer.

 

10.2.    Any affiliated club eligible to retain membership shall pay a fixed amount for 3 years to the Treasurer.

 

 

  

Based on the existing EDCA Constitution and Rules updated with motions passed at recent AGM’s.

 

Updated by Alasdair MacLeod.

 

Signed: Alasdair MacLeod

 

Date:     26/7/2004